Privacy Policy

Effective Date: June 2026

Sanmit Card Clothing Private Limited ("Company", "we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how information is collected, used, stored, and protected when employees and authorized users use the Sanmit ERP Mobile Application ("App").

1. Information We Collect

1.1 Employee Information

• Employee ID
• Name
• Department
• Designation
• Contact Information

1.2 Attendance Information

• Check-in date and time
• Check-out date and time
• Latitude and longitude coordinates
• Application version information

1.3 Schedule and Activity Information

• Sales visit schedules
• Internal task schedules
• Meeting summaries
• Task remarks
• Questionnaire responses
• Schedule outcomes
• Reschedule reasons

1.4 Customer Related Information

• Customer details assigned through ERP
• Contact person information
• Visit history records
• Quotation references
• Proforma invoice references

1.5 Device Information

• Mobile operating system version
• Application version
• Device identifiers required for app functionality

2. Location Information

The App collects location coordinates during attendance and schedule-related activities, including check-in and check-out operations.

Location information is collected solely for operational tracking, employee activity monitoring, attendance recording, and business workflow management.

The App does not perform continuous background location tracking.

3. How We Use Information

Collected information may be used for:

• Attendance management
• Sales visit management
• Internal task tracking
• Employee productivity reporting
• Workflow monitoring
• Quotation and proforma invoice visibility
• Operational reporting
• System administration and security
• Compliance with company policies

4. Information Sharing

We do not sell, rent, or trade personal information.

Information may be shared only with:

• Authorized company administrators
• Management personnel
• ERP system administrators
• Service providers supporting system operations
• Government authorities when required by law

5. Data Storage and Security

We implement reasonable technical and organizational measures to protect collected information, including:

• HTTPS encrypted communication
• Access control mechanisms
• Secure authentication systems
• Database security controls
• Protection against unauthorized access

6. Data Retention

Employee attendance records, schedule records, activity logs, and business workflow information may be retained for operational, legal, audit, and reporting purposes as determined by company policy.

7. User Responsibilities

Users are responsible for:

• Maintaining account confidentiality
• Protecting login credentials
• Using the application only for authorized business purposes
• Providing accurate information during workflow activities

8. Third-Party Services

The App may utilize third-party services such as:

• Google Play Services
• Google Maps or Location Services
• Android operating system services

Such services are governed by their respective privacy policies.

9. Employee Monitoring Notice

This application is a business productivity and workflow management tool. Authorized company personnel may review attendance records, schedule activities, task completion records, and business workflow information for operational and management purposes.

10. Children's Privacy

This application is intended exclusively for authorized business users and employees. It is not intended for use by individuals under 18 years of age.

11. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Updated versions will be published through the application or company communication channels.

12. Contact Information

For questions regarding this Privacy Policy, please contact:

Sanmit Card Clothing Private Limited
Email: info@sanmitcard.com
Website: https://www.sanmitcard.com

13. Consent

By using the Sanmit ERP Mobile Application, you acknowledge that you have read, understood, and agreed to this Privacy Policy.